Boy Scout Association of Zimbabwe - Matabeleland Province
Terms of Service
Kids Safe Policy
Permissions and trademarks
Boy Scout Association of Zimbabwe - Matabeleland Province is a (non-commercial) part of the Boy Scout Association of Zimbabwe organization. Boy Scout Association of Zimbabwe - Matabeleland Province operates under the volunteering efforts of private individuals.
These pages (the "Web Site") are the original work of Boy Scouts of Zimbabwe - Matabeleland Province. Our targeted audience are the Scouters, parents, and boys including our own scouts and those interested in Boy Scout Association of Zimbabwe - Matabeleland Province or Scouting in general. This Web Site should not be regarded as expressing any official policy on behalf of any party including the Boy Scout Association of Zimbabwe, the owner of the Internet Service, any of the Scouts or Adults of Boy Scout Association of Zimbabwe - Matabeleland Province, the author of these pages, the assistant Web Master or the Web Master. For official rules, regulations, policy, and guidelines of the Boy Scout Association of Zimbabwe you should contact a member of you local District's professional staff or refer to the official literature.
The position of the Boy Scout Association of Zimbabwe - Matabeleland Province regarding the Internet is as follows:
"At this time, the Boy Scout Association of Zimbabwe - Matabeleland Province, disseminates information through Provincial and District offices to Troops, leaders, and youth members. Individual Troops, youth, and adult members act on their own as private individuals and do not represent or serve as agents of the Boy Scout Association of Zimbabwe - Matabeleland Province at any time, especially when disseminating information over computerized communication networks (Internet, etc.)."
Terms of Service
Welcome to the Boy Scout Association of Zimbabwe - Matabeleland Provincial
website. On this site we aim to give anyone details of the Scouting activities and events within the Matabeleland Province of Zimbabwe. Due to the unavailibility or prohibitively expensive cost of Personal Computers, software and telephone calls/lines/rental/ISP's in Zimbabwe, most of the information on this website is of an historic nature.
Matabeleland Provincial Internet Policy
We have established this website to:
Provide electronic access to Provincial, Troop, Pack and Beaver Colony information, news and resources
Facilitate communication between scouts, parents, volunteer Scouters, our community and other interested friends of scouting
Promote the positive use of technology and the internet while providing protection for our youth and the Scouting program
Provide a framework to set up a controlling Provincial I.T. Committee
Promote and exemplify the Ideals of Scouting
This is the Matabeleland Scout website. Please feel free to browse this Web Site; however, your access and use of the Boy Scout Association of Zimbabwe - Matabeleland Province web pages (the "Web Site") is subject to all the terms and conditions ("Terms of Service") contained within this document and all applicable laws which you are deemed to accept each time you use the website.
This site is best viewed with Microsoft Internet Explorer 6.0.
The views expressed in this website are not necessarily those of the Boy Scout Association of Zimbabwe.
Disclaimer of Liability
Information, and any documents or software available for downloading through the Boy Scout Association of Zimbabwe - Matabeleland Province Web Site is provided "as is", without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Though we strive for accuracy, information on these web pages may contain inadvertent technical inaccuracies or typographical errors. Information may be changed or updated without notice. The Boy Scout Association of Zimbabwe - Matabeleland Province may also make improvements and / or changes in the products and / or the programs described in this information at any time without notice. We 'do our best' to provide useful information, however, we make absolutely no guarantees as to the currency, accuracy, or quality of information we publish.
Disclaimer of Links To Other Sites
In no event will The Boy Scout Association of Zimbabwe - Matabeleland Province be liable to you or any other party for any direct, indirect, special, or other consequential damages for any use of this web site hyper-linked from this web site. This also includes, without limitation, any lost profits, business interruption, loss of programs or other programs or data on your information handling system or otherwise even if we are expressly advised of the possibility of such damages. Using automatic links to gain access to such sites is entirely at your own risk.
Disclaimer of Representatives
The web page maintainer, and any representatives, makes no warranty, express or implied, including, but not limited to, the warranties of merchantability, fitness for a particular purpose, and freedom from infringement, nor assumes any legal liability or responsibility, for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, in any of these materials. The homepage or web page maintainer, and any representatives, specifically disclaims any other warranties, guarantees, and promises, whether or not stated in full in this document.
The homepage or web page maintainer can not make any guarantees or promises as to the accuracy, timeliness, or quality of information that is provided on these web pages or to links to other web pages or sources of information.
Disclaimer of References
If any individuals or organizations do not want their names or identities used in any of these materials, they must immediately notify the The Boy Scout Association of Zimbabwe - Matabeleland Province Web Master by E-mail. However, The Boy Scout Association of Zimbabwe - Matabeleland Province or its representatives are not responsible for any liability and damages, in any form, whether foreseeable or not, including consequential damages, for revealing the identities of any individual or organizations, in any manner.
Disclaimer of Forward-Looking Statements
The Boy Scout Association of Zimbabwe - Matabeleland Provincial web site may now, or hereafter from time to time, contain certain statements or information with respect to (i) the plans, objectives and/or projections of its future operations, including those relating to the programs or services of The Boy Scout Association of Zimbabwe - Matabeleland Province; (ii) The Boy Scout Association of Zimbabwe - Matabeleland Provincial future economic performance; (iii) assumptions underlying or relating to any of the forgoing statements or information; and (iv) any other projections, estimates or forward-looking statements. Such forward-looking statements are based upon, or will be based upon, The Boy Scout Association of Zimbabwe - Matabeleland Provincial judgment with respect to future events and are subject to a number of uncertainties and risks that could cause actual results or circumstances to differ materially from those expressed in the forward-looking statements. The Boy Scout Association of Zimbabwe - Matabeleland Province wishes to caution you that such forward-looking statements are only predictions and that actual events or results may differ materially.
Kid Safe Policy
Safe from Harm
Websites should be careful about including photographs, contact or other details which together could serve to make children identifiable and contactable. It is the policy of The Boy Scout Association of Zimbabwe - Matabeleland Province to safeguard the welfare of all members by protecting them from physical, sexual and
emotional harm. It is essential that anyone creating a website
follows a few simple guidelines designed to ensure the personal safety of young people. We do not want our sites to be used as a
method for people with evil intentions to develop contacts with children. Young people should NOT be easily identified.
· Do not give out their email or other contact details
· Do not use their full names.
You should avoid using names at all if possible.
Parents should be given the opportunity not to have their child’s picture displayed on the Internet or used for other publicity purposes. This is not a legal requirement as the
copyright of an image belongs to the photographer and not the subject. Nevertheless, it is good practice and good manners to seek parental approval. When a person joins the Scout Group a
simple form seeking permission could be handed out. The wording should be on the lines of:
Sometimes photos and video images of Scouts taking part in activities are submitted to the local newspapers, the Group, District or County newsletters and website or put on display. If you have any objections please indicate that you are not willing for your child's image to be used in this way by ticking
the box ………
This can be reinforced using PC forms and newsletters. The parents wishes must be respected. The photos must meet the requirements of our activity and other Rules and should be
considered in good taste. If you do use pictures of people, you need to consider the type of caption you use
· Ideal caption - Scouts receiving their
badges from the DC
· Acceptable caption – John and Peter get
their badges from the DC
Note you should shuffle the names so they don’t coincide with the picture and try to avoid names if possible.
All documents, graphics (to include illustrations, animations and photographs) and any other material on this site must conform to the principles, policies, and traditions of All documents, graphics (to include illustrations, animations and photographs) and any other material on this site must conform to the principles, policies, and traditions of the Boy Scout Association of Zimbabwe. Photographs taken by Provincial/Troop/Pack members or by photographers hired by the Provincial/Troop/pack for use in published media shall obtain a "talent release" for every identifiable person shown in the photos (see USA Boy
Scout Talent Release 2003 Form example). It is especially important to obtain this release, with the signature of a guardian, for youth. It is also prudent to obtain the permission of the subject(s) specifically to use their likeness on the Internet.
Meetings and Events
Exact details of meeting places and times should not be published. You can provide an email link to request more details. Replying to these requests should not be an automatic
process, but should be dealt with by a Leader; eg ‘The Beaver Scouts meet on Thursday. To find out more contact Beaverleader@somewhere-scouts.org.uk’
If you want to provide programme information for parents and older Members you must do this in a protected area of the site, behind a regularly changing password (at least once a month). The password must not be available within the downloadable pages of the site (you should not be able to find out the password by clicking View Source/Page source in the browser).
Events and Camps
Whilst you may wish to publish dates and locations of future events, do not go into much detail if you feel that the young people might be put at risk because constant supervision might be difficult. This area might also be password protected.
Leaders and helpers
Protection for adults should also be provided by:
· Avoiding using personal email (see mail forwarding).
· Never publish home addresses or phone numbers.
· Always ask adults if you can publish their full name
Remember, when publicising events, you could also be telling others when a Leader’s house may be empty.
Website Internet Policy
As with all youth organisations, we have to be careful on what information we make available on our young children. As the Internet can be accessed from anywhere in the world, the information on the Boy Scout Association of Zimbabwe - Matabeleland Province Website has to be kept within certain rules.
1. Any parent can request that no information on their child, is to be displayed on the Website. This is done by the parent contacting the Webmaster.
2. Personal information on a child, is to be kept to the following:
a. Scout / Venture Scout group
b. Age (Years only)
c. First Name
3. Surnames, address and telephone numbers for children are not to be used, unless their parents have granted explicit written permission. This would only be in the event such as a Scout organising an activity, where they specifically are required to be contacted.
4. Children of helpers or leaders, will not be linked to their parents.
5. Any photographs used will be appropriate to the activities, the group or the Boy Scout Assoication of Zimbabwe. Individual children will not be identified. I.e. A reference for a photograph will be "A Scout, Rock Climbing" or "Two members of Scout Group", not the scouts names.
6. Links to E-mail accounts / Web Pages held by the children, will only be added with written permission from their parents.
Ack. from:- http://www.campdurant.com/Council/internetpolicy.html
Do not provide or promote interactive forums (any technology that allows someone to post material that others may view), including chat rooms and bulletin boards (even if they are moderated), in a web site designed for minors.
The main principle to remember is that the rules of youth protection apply for e-mail. Just as you should never have a private Scoutmaster's conference with a Scout, you should not engage in a private communication via e-mail.
Here are some basic rules:
A Scout can communicate with another Scout or Scouts, all he wants.
A Scout can send e-mail to adults, as long as he sends it to more than one registered adult (2-deep leadership)
If an adult Scouter receives a private communication from a Scout, reply to the e-mail by copying other adult Scouters and including (quote function) the original message.
An adult Scouter can send e-mail to a Scout or Scouts, provided the Scouter copies other registered adults (2-deep leadership).
What needs to be avoided is "private" communications between an adult and a Scout.
Other tips concerning the protection of any e-mail distribution list:
Be sensitive to the spam "bots" that search for e-mail addresses and create spam mailing lists. Encourage the use of redirecting e-mails or freebee e-mail addresses (e.g. Yahoo or Hotmail) that can be discarded once targeted by spammers.
Do not post e-mail lists on a web site, if they have the names of youth.
NOTE: Some Troops e-mail a list as an attachment to members only (e.g., a Microsoft Word file with a password lock -- you tell the members what the password is during a troop meeting and if they forget, they should call their patrol leader). Some Troops make the list an HTML file, but place it in a password protected directory so only unit members who know the password can access it.
Do not post bios or photos of anyone. Never allow a pedophile to connect a picture with a name.
Do not post newsletters that provide e-mail addresses of Scouts in articles or ads.
If sending e-mail to a group of Scouts, use a list that does not indicate real names (just e-mail addresses).
To avoid group replies, have the sender insert the distribution list as a "BCC" and make himself the only "TO" addressee. This will block the list from all recipients, as well as the hackers.
One adult with site access shall be named as the responsible contact for the each site. In the case of youth run sites, one adult with site access, shall be named the responsible contacts for each site.
The name and e-mail address of the responsible contact shall be listed on the home page of all Scouting related sites.
Accept as provided below, site access passwords should be restricted to the responsible contact (i.e., webmaster).
If it is necessary to share a password in order to work on a site as a team effort, the password should be changed often.
Passwords should be changed periodically.
The content of this website are the copyright of
the Boy Scout Association of Zimbabwe - Matabeleland Province 2004. All Rights Reserved.
- The documents and information may be used solely for personal, informational, internal, non-commercial purposes.
- The documents and information may not be modified or altered in any way.
- The documents and information on this Site may not be distributed.
- You may not remove any copyright or other proprietary notices contained in the documents and information.
- The Boy Scout Association of Zimbabwe - Matabeleland Province reserves the right to revoke the authorization to view, download and print the documents and information available on this Site at any time, and any such use can be discontinued immediately.
- The rights granted to you constitute a license and not a transfer of title.
The rights specified above to view, download and print the documents and information available on this Web Site are not applicable to the design or layout of this Site. Elements of this Site are protected by trade dress and other laws and may not be copied or imitated in whole or in part without the permission of the author.
All material on this site is being provided for the benefit of the Scouts of the Matabeleland Province. Publishing information on an internet site is subject to the same standards and restrictions of any other publishing medium to include the use of any copyrighted material. All materials found on the Boy Scout Association of Zimbabwe - Matabeleland Province website © 2004 or is labeled with it’s respective copyright holder or is in the public domain. Any holder of copyright material that is found to be not appropriately labeled shall notify the Webmaster and/or Scout Leader so that corrections can be made. Every effort shall be made to appropriately credit copyrighted material. Any content (whether text, photographs, illustrations, design, or programming), that is not developed by Troop/Pack volunteers or by third parties under the terms of a contract or agreement with the Troop/Pack, and that is not considered public domain or used in accordance with the author’s written license shall obtain written permission from the owner of that material. See the Internet for an example of a request to use copyrighted material.
Other Legal Issues
Copyright – Don’t break copyright, ie steal information from other sites. Websites are copyrighted in the same way as a paper
resource; using someone else’s material without permission infringes both their integrity and their intellectual property rights. Some sites offer free graphics and information to charities and voluntary organisations but require a link back to the originating site (do not forget to add the link if
this is the case). Always remember to give credit where this has been requested. Links – You are only allowed to link to the
home pages of other Internet sites, unless you have sought permission to link to ‘deeper’ pages. SBUK (www.scoutbase.org.uk) gives permission for any Scouting website to link to any page within the site. In fact, SBUK would prefer that you link to it’s pages rather than ‘stealing’ them. Information can and has been used in libel and other legal proceedings. Always think before you put information on your site. The guide you should use is: ‘would I be happy if what was written referred to me?’.
We're making every effort to protect copyrights. We've noted copyrighted material that we know about, and will continue to update this information whenever we get it. In any case, we'd like to point out that copyrighted material appearing here IS copyrighted, and cannot be used commercially without permission, whether or not the copyright is noted.
Use of Site Information. Except as otherwise indicated elsewhere on this Site, you may view, download and print the documents and information available on this Site subject to the following conditions:
All clipart of official insignias, logos, and patches of the Boy Scout Association of Zimbabwe or any other organization remain the property of each respective organization, and usage by its members is governed by the rules and regulations of each respective organization. Unauthorized usage or reproduction, in part or in whole, may be an infringement of the legal rights of these organizations and their divisions. All unauthorized use and reproduction of any clipart of official insignias, logos, and patches displayed on this Web Site is strictly prohibited. Contact each respective organization for written permission.
Copyrights and Trademarks
The documents and information on this Web Site are the property and copyrighted materials of the Boy Scout Association of Zimbabwe - Matabeleland Province, and/or third parties. Reproduction or storage of materials retrieved from the Site is subject to the Copyright Act. Except as specifically permitted herein, no portion of the information or documents on this Site may be reproduced in any form or by any means without the prior written permission of the Boy Scout Association of Zimbabwe - Matabeleland Province. All other rights are reserved. Copyright © 2004 Boy Scout Association of Zimbabwe - Matabeleland Province.
The trademarks, designs, logos, artwork, and service marks ("Marks") displayed on this Site are protected by trademark registration and copyright registration and are the property of the Boy Scout Association of Zimbabwe - Matabeleland Province, the Author or other third parties. You are not permitted to use the Marks without the prior written consent of the Boy Scout Association of Zimbabwe - Matabeleland Province, the Author or other third parties which may own the Marks.
Privacy and Confidential Information
Example from a Cub Pack
Privacy and Security
One purpose of this website is to promote the positive use of technology and the internet while providing protection for our youth. The Pack also wishes to foster free and open communication among scouts, parents, and adult volunteers (Scouters).
Be advised that the following rules shall be enforced to help ensure the safety of our scouts and leaders.
No private home address shall be listed
No private home phone numbers shall be listed
Email links will be provided to only those adult leaders that shall have given written authorization to the Pack to do so.
No full names of ANY youth will ever be published
First name and last initial of youths may be used
Photographs shall never have individuals expressly identified
Full names of adult leaders MAY be used, provided written authorization is on file with the Pack committee.
Please note that the Boy Scout Association of Zimbabwe - Matabeleland Province does not want to receive confidential or proprietary information from you through our Web Site. Any non-personal information or material sent to the Boy Scout Association of Zimbabwe - Matabeleland Province Web Site will be deemed NOT to be confidential. By sending the Boy Scout Association of Zimbabwe - Matabeleland Province any non-personal information or material, you grant the Boy Scout Association of Zimbabwe - Matabeleland Province an unrestricted, irrevocable license to use, reproduce, display, perform, modify, transmit and distribute those materials or information, and you also agree that the Boy Scout Association of Zimbabwe - Matabeleland Province is free to use any ideas, concepts, know-how or techniques that you send us for any purpose. However, we will not release your name or otherwise publicize the fact that you submitted materials or other information to us unless: (a) you grant us permission to do so; (b) we first notify you that the materials or other information you submit to a particular part of the Web Site will be published or otherwise used with your name on it; or (c) we are required to do so by law.
How does the Boy Scout Association of Zimbabwe - Matabeleland Province use the information it collects?
The anonymous information collected is used to monitor the usage of this Web site and the interests of those who use it. Data such as the volume of traffic to the server, the number of visitors a certain section of the site receives each month, or the most popular search terms are analyzed to derive general statistics about the site's reach and the audience's usage patterns. Personally identifiable information is used only for the express purpose for which it was submitted, and for example, if a user enters their email address, it will be converted to a .jpg graphics file (to make sure it cannot be accessesd by intenet 'data miner programs' and so avoid getting 'Junk mail').
With whom does the Boy Scout Association of Zimbabwe - Matabeleland Province share the information that is collected?
The Boy Scout Association of Zimbabwe - Matabeleland Province does not share personally identifiable information about its web site visitors with anyone.
Reports, statistics, and other analyses of aggregate anonymous information may be shared within the organization or provided to third parties at the sole discretion of the Boy Scout Association of Zimbabwe. This information does not include any personally identifiable information.
Exception: the Boy Scout Association of Zimbabwe reserves the right to use all information at its disposal and to share this information with ISPs and other third parties as necessary to investigate any incident of misuse or abuse of its site, server, or information systems.
How does the Boy Scout Association of Zimbabwe - Matabeleland Province maintain the information it collects?
In most cases, personally identifiable information is not maintained. Once it has been used for its intended purpose, it is deleted. Because of the brevity of this interval, no mechanism is provided to enable users to alter or delete information they have submitted.
Therefore, the Boy Scout Association of Zimbabwe - Matabeleland Province does not use its Web site to collect any personally identifiable information from children under 13 years of age. Any input form that requests personally identifiable information that appears on an interface that is expected to be viewed by children under 13 years of age is accompanied by a notice that submissions cannot be accepted from users under 13 years of age. Where "age" or "date of birth" is requested, no information will be stored or transmitted unless the response indicates that the user is 13 years of age or older.
Providing personal information is never a prerequisite for accessing any of the content or resources on this Web site. Specifically, refusal to provide personal information via a Web interface will never result in a user being denied access to any on-line content or resource he would be able to access were the information submitted.
We have adapted a few rules to protect our Scouts, Leaders, and Guests.
- No private home addresses will be listed, or given out in any media.
- No private home phone numbers as above.(under review)
- No email links to any child.
- No full names of any child
- First name and last name initial will be used for all boys
- No full names of people whose name wouldn't also appear in a council newsletter or similar.
Personally Identifiable Information
Personally identifiable information about our vistors is collected only when knowingly and voluntarily submitted by those vistors either by: e-mail or guest books.
Troop GuestBook, Forums, and Prohibited Communications
The Boy Scout Association of Zimbabwe - Matabeleland Province may, but is not obligated to, monitor or review (i) any areas on the Web Site where users transmit or post communications or communicate solely with each other, including but not limited to guest books, chat rooms, bulletin boards or other user forums, and (ii) the content of any such communications. The Boy Scout Association of Zimbabwe - Matabeleland Province, however, will have no liability related to the content of any such communications, whether or not arising under the laws of copyright, libel, privacy, obscenity, or otherwise. The Boy Scout Association of Zimbabwe - Matabeleland Province also disclaims all liability with respect to the misuse, loss, modification, or unavailability of any materials that are posted to the Web Site by users.
You are prohibited from posting or transmitting to or from this Web Site any unlawful, threatening, libelous, defamatory, obscene, pornographic, commercial, or other material that would violate any law, including without limitation, laws against copyright infringement. Your access to the User to User Communications will be denied for violation of these prohibitions.
Links To Other Sites
We provide links to other Internet sites and that
this privacy statement only covers our Boy Scout Association of Zimbabwe - Matabeleland Province Web site. Other sites may collect information about you or your child. We are not responsible for those other sites, and we advise you to check their privacy policies.
Monitoring of Provincial/Troop Web Site
Log Files – Our Boy Scout Association of Zimbabwe - Matabeleland Province Website resides on a computer system/server that can not be completely controlled by The Boy Scout Association of Zimbabwe - Matabeleland Province. As you access any website,
technical information about: your computer; what operating system you computer is using; what pages were visited etc is usually stored on the Web Server. We do not use this information. Anyone accessing the Boy Scout Association of Zimbabwe - Matabeleland Province Website/this system/Server consents to monitoring by system or security personnel of the server this site is hosted on.
Governing Law and Jurisdiction
The Boy Scout Association of Zimbabwe - Matabeleland Provincial Web Site (excluding linked sites) is controlled and operated by its representatives who reside around the world. By accessing this Web Site, you and The Boy Scout Association of Zimbabwe - Matabeleland Province agree that all matters relating to your access to, or use of, this Web Site shall be governed by the statutes and laws of Zimbabwe, without regard to the conflicts of laws principles thereof. You and The Boy Scout Association of Zimbabwe - Matabeleland Province also agree and hereby submit to the exclusive personal jurisdiction and venue of the High Court of Bulawayo with respect to such matters. The Boy Scout Association of Zimbabwe - Matabeleland Province makes no representation that materials on this Web Site are appropriate or available for use in other locations, and accessing them from territories where their contents are illegal is prohibited. Those who choose to access this Web Site from other locations do so on their own initiative and are responsible for compliance with local laws.
Changes to Terms and Conditions and Invalidity
These website terms and conditions may be changed by us at any time. You will be deemed to accept the terms and conditions (as amended) when you next use this site following any amendment.
If any provision of these terms and conditions is held to be invalid by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining provisions, which shall remain in full force and effect.
Date last updated:- 26 May 2005